Below is an action list for reforming the public sector in Northern Ireland, including both government departments and local councils, drawing inspiration from the general approach of the U.S. Department of Government Efficiency (DOGE). The DOGE, as proposed, aims to reduce inefficiencies, cut costs, and streamline operations across federal agencies, with a focus on eliminating waste, reducing headcount, and leveraging technology. This action list adapts these principles to the Northern Ireland context, considering its devolved government structure, smaller scale, and unique challenges, such as the legacy of local government reform and ongoing fiscal pressures.

The estimates for cost savings and headcount reductions are informed by available data, such as the Department for Communities (DfC) report on local government reform, broader UK public sector reform initiatives, and the principles of DOGE. However, these are high-level estimates, as precise savings depend on detailed audits and implementation. The list also critically examines the establishment narrative, ensuring reforms prioritize efficiency and public value without compromising essential services or democratic accountability.

Action List for Public Sector Reform in Northern Ireland

1. Conduct a Comprehensive Efficiency Audit Across Government and Councils

• Description: Establish an independent Public Sector Efficiency Taskforce, modeled on DOGE’s approach, to conduct a thorough review of all government departments and the 11 local councils. The audit should identify wasteful spending, duplicative functions, and inefficiencies in service delivery (e.g., overlapping responsibilities between departments and councils, excessive use of consultants, and outdated processes).
• Implementation Steps:
  • Appoint an independent panel of efficiency experts, including private sector specialists, to lead the audit.
  • Use data analytics to map expenditure, staffing levels, and service outcomes across all public sector entities.
  • Benchmark Northern Ireland’s public sector performance against comparable regions (e.g., Scotland, Wales) to identify areas for improvement.
• Critical Considerations: Avoid over-reliance on establishment narratives that reforms are already efficient (e.g., the DfC report’s claim of £21.5m in savings). Challenge assumptions by focusing on measurable outcomes rather than self-reported efficiencies, especially given evidence of rising council costs post-reform.

2. Streamline Administrative Functions and Reduce Bureaucracy

• Description: Consolidate back-office functions (e.g., HR, finance, IT) across departments and councils to eliminate duplication and achieve economies of scale. This mirrors DOGE’s emphasis on cutting administrative waste to prioritize frontline services.
• Implementation Steps:
  • Create shared service hubs for government departments and councils, reducing the need for separate administrative teams in each entity.
  • Implement a single digital platform for internal processes (e.g., procurement, payroll) to reduce manual work and errors.
  • Reduce layers of middle management by flattening organizational hierarchies, focusing on decision-making efficiency.
• Critical Considerations: Resist the narrative that larger structures automatically yield savings, as evidenced by the failure of Northern Ireland’s local government reform to reduce costs. Ensure shared services do not compromise local responsiveness or accountability.

3. Reduce Reliance on External Consultants

• Description: Following DOGE’s example of halving consultancy spending, impose strict limits on the use of external consultants across Northern Ireland’s public sector, redirecting resources to in-house expertise and digital solutions.
• Implementation Steps:
  • Conduct an immediate audit of consultancy spending in all departments and councils, identifying non-essential contracts.
  • Halt all non-critical consultancy contracts, redirecting funds to frontline services or efficiency projects.
  • Build in-house capacity by training civil servants and council staff in project management, data analysis, and digital transformation.
• Critical Considerations: Challenge the establishment’s justification for consultancy use (e.g., “specialist expertise”) by demanding evidence of value for money. Ensure savings are reinvested strategically rather than absorbed into general budgets.

4. Leverage Technology and Digital Transformation

• Description: Invest in digital infrastructure to modernize service delivery, reduce manual processes, and improve public access to services, aligning with DOGE’s focus on technology-driven efficiency.
• Implementation Steps:
  • Roll out a unified digital portal for public services (e.g., benefits, planning applications, council tax payments) to reduce administrative overhead.
  • Automate routine processes (e.g., data entry, compliance checks) using AI and robotic process automation (RPA).
  • Transition to cloud-based IT systems to reduce costs of maintaining legacy infrastructure.
• Critical Considerations: Avoid overhyping technology as a panacea, as seen in some UK-wide digital initiatives. Prioritize user-centered design to ensure accessibility, especially for vulnerable populations, and protect against data security risks.

5. Reform Workforce Structures and Reduce Headcount

• Description: Reduce public sector headcount by eliminating redundant roles, focusing on administrative and managerial positions, while protecting frontline services. This aligns with DOGE’s approach to workforce efficiency but must be adapted to Northern Ireland’s smaller scale and public sector employment’s role in the economy.
• Implementation Steps:
  • Use the efficiency audit to identify redundant or low-value roles, particularly in middle management and duplicated functions.
  • Offer voluntary redundancy packages to encourage natural attrition, targeting areas with overstaffing (e.g., councils with high absenteeism rates, as noted in the 2024 local government auditor’s report).
  • Implement a hiring freeze on non-essential positions, redirecting resources to critical frontline roles (e.g., healthcare, education).
• Critical Considerations: Challenge the narrative that headcount reductions automatically harm services, but ensure cuts are evidence-based and do not disproportionately affect disadvantaged communities. Recognize Northern Ireland’s public sector as a major employer and mitigate economic impacts through retraining programs.

6. Reform Procurement Practices

• Description: Overhaul procurement to reduce costs and improve value for money, drawing on DOGE’s focus on eliminating wasteful spending and Scotland’s example of saving £200m through efficient procurement.
• Implementation Steps:
  • Centralize procurement across departments and councils to leverage bulk purchasing power and negotiate better deals.
  • Implement stricter oversight of contracts, requiring transparent justification for costs and regular performance reviews.
  • Prioritize local suppliers where cost-effective, supporting Northern Ireland’s economy while reducing reliance on expensive external providers.
• Critical Considerations: Challenge the establishment’s tendency to favor large, external contractors under the guise of “efficiency.” Ensure procurement reforms do not exclude small businesses or compromise quality.

7. Enhance Accountability and Performance Management

• Description: Introduce rigorous performance metrics and accountability mechanisms to ensure reforms deliver tangible outcomes, aligning with DOGE’s emphasis on measurable results.
• Implementation Steps:
  • Develop key performance indicators (KPIs) for all departments and councils, focusing on cost efficiency, service quality, and user satisfaction.
  • Publish annual performance reports, benchmarking entities against each other and comparable regions, to drive competition and improvement.
  • Establish an independent oversight body to monitor reform implementation, with powers to recommend corrective actions.
• Critical Considerations: Avoid the establishment’s tendency to overstate successes (e.g., the DfC’s claim of £21.5m in council savings despite rising costs). Ensure KPIs are meaningful and not manipulated to present a falsely positive picture.

8. Devolve and Simplify Funding Structures

• Description: Reform funding mechanisms to give councils greater financial autonomy while reducing bureaucratic complexity, drawing on DOGE’s principle of reducing micromanagement and the UK government’s move toward multi-year funding settlements.
• Implementation Steps:
  • Transition to multi-year funding settlements for councils, providing certainty for long-term planning and reducing reliance on ad hoc grants.
  • Consolidate fragmented funding pots into a single, flexible block grant, allowing councils to prioritize local needs.
  • Increase councils’ revenue-raising powers (e.g., through local taxes or fees) to reduce dependence on central government, subject to strict accountability measures.
• Critical Considerations: Challenge the narrative that devolution automatically leads to inefficiency or inequity. Ensure funding reforms do not widen disparities between wealthier and poorer council areas, and protect democratic oversight of local spending decisions.

9. Strengthen Local Democracy and Community Engagement

• Description: Enhance democratic accountability and public engagement to ensure reforms reflect community needs, countering the risk (highlighted in critiques of Northern Ireland’s local government reform) that efficiency drives undermine local democracy.
• Implementation Steps:
  • Increase transparency by mandating open access to council meetings, budgets, and performance data, building on the 2014 Local Government Act’s provisions.
  • Establish community forums to involve residents in priority-setting and budget decisions, ensuring reforms are citizen-focused.
  • Strengthen the role of elected councillors in scrutinizing efficiency measures, providing training to enhance their oversight capabilities.
• Critical Considerations: Challenge the establishment’s focus on cost savings at the expense of democratic accountability, as seen in the concerns about Northern Ireland’s council mergers reducing local representation. Ensure engagement mechanisms are inclusive and not tokenistic.

10. Pilot and Evaluate Reforms

• Description: Test reforms through pilot programs to minimize risks and ensure effectiveness, aligning with DOGE’s emphasis on evidence-based policy.
• Implementation Steps:
  • Launch pilot projects in selected departments and councils (e.g., shared services in two councils, digital transformation in one department) to test feasibility and impact.
  • Conduct independent evaluations of pilots, focusing on cost savings, headcount reductions, service quality, and user satisfaction.
  • Scale up successful reforms across the public sector, adjusting based on evaluation findings.
• Critical Considerations: Avoid the establishment’s tendency to rush reforms without evidence, as seen in the stop-start nature of Northern Ireland’s local government reform. Ensure evaluations are rigorous and independent, not influenced by political or bureaucratic pressures.

Estimated Cost Savings and Headcount Savings

Cost Savings Estimates

The following estimates are based on available data, DOGE’s principles, and benchmarks from comparable reforms, but they are indicative and subject to detailed audits.

1. Streamlining Administrative Functions:
   • Potential Savings: £50m annually.
   • Rationale: Northern Ireland’s public sector employs around 200,000 people, with significant administrative overlap between departments and councils. Shared services and flatter hierarchies could save 5-10% of administrative costs, benchmarked against Scotland’s £200m procurement savings in a larger system.
2. Reducing Consultancy Spending:
   • Potential Savings: £30m annually.
   • Rationale: UK-wide public sector consultancy spending is often excessive, and Northern Ireland likely follows this trend. Halving consultancy costs, as proposed by DOGE, could save £30m, assuming current spending is comparable to UK averages (scaled for Northern Ireland’s size).
3. Digital Transformation:
   • Potential Savings: £40m annually.
   • Rationale: Automation and digital portals could reduce administrative costs by 10-15%, based on UK government digital transformation savings. This estimate assumes investment in infrastructure is offset by long-term efficiency gains.
4. Procurement Reform:
   • Potential Savings: £60m annually.
   • Rationale: Centralizing procurement and prioritizing value for money could save 10% of procurement budgets, benchmarked against Scotland’s £200m savings in a larger system. Northern Ireland’s smaller scale suggests proportional savings.
5. Funding Simplification:
   • Potential Savings: £20m annually.
   • Rationale: Reducing bureaucratic overhead from managing multiple funding pots could save 5% of administrative costs, based on UK government estimates of inefficiencies in fragmented funding systems.

Total Estimated Cost Savings: £200m annually.

Critical Note: These savings are ambitious and depend on rigorous implementation. The DfC report’s finding that council costs have risen despite £21.5m in claimed efficiencies highlights the risk of overestimating savings without addressing systemic issues. Savings must be reinvested strategically to avoid service cuts.

Headcount Savings Estimates

Headcount reductions must balance efficiency with Northern Ireland’s economic reliance on public sector employment and the need to protect frontline services.

1. Administrative Streamlining:
   • Potential Reduction: 2,000 posts.
   • Rationale: Flattening hierarchies and consolidating back-office functions could reduce administrative headcount by 5%, based on UK public sector benchmarks. Northern Ireland’s public sector employs around 200,000, with a significant proportion in administrative roles.
2. Workforce Reform:
   • Potential Reduction: 1,500 posts.
   • Rationale: Eliminating redundant roles and implementing a hiring freeze on non-essential positions could reduce headcount by an additional 3-5%, focusing on middle management and duplicated functions. Voluntary redundancy schemes can mitigate economic impacts.

Total Estimated Headcount Savings: 3,500 posts (approximately 1.75% of the public sector workforce).

Critical Note: These reductions must be evidence-based, targeting inefficiencies rather than frontline services. The 2024 local government auditor’s report on high council absenteeism (17 days lost per year) suggests potential for productivity gains without headcount cuts, challenging the narrative that staffing levels are the primary issue. Economic impacts must be mitigated through retraining and support for affected workers.

Critical Examination of the Establishment Narrative

The establishment narrative, as reflected in reports like the DfC’s evaluation of local government reform, often emphasizes claimed efficiencies (e.g., £21.5m in council savings) while downplaying systemic failures, such as rising overall costs and persistent inefficiencies. This action list challenges that narrative by:

• Demanding rigorous, independent audits to verify savings, rather than relying on self-reported figures.
• Highlighting the risk of prioritizing cost savings over democratic accountability, as seen in concerns about council mergers reducing local representation.
• Questioning assumptions that larger structures (e.g., fewer councils, shared services) automatically yield efficiencies, given evidence of increased council spending post-reform.
• Ensuring reforms are citizen-focused and protect vulnerable populations, countering the risk of efficiency drives disproportionately affecting disadvantaged communities.

By focusing on evidence-based, transparent, and accountable reforms, this action list seeks to deliver genuine efficiency gains while safeguarding public value and democratic principles.